Terms & Conditions for the Supply of Services

Hemming Group Limited


Terms and Conditions

It is a condition of booking that payment must be received by the day prior to the virtual conference beginning.

FEES & DISCOUNTS The conference fee includes online attendance at Next Stop Esports 2021, and all eNetworking sessions.

CREDIT CARD PAYMENTS Bookings must be made in advance by credit card. If you have a problem with this payment method, please contact a.humphries@hgluk.com. If you require an order number on your booking receipt, please enter the details into the ‘reference number’ field on the online booking form.

ARE YOU REGISTERED? Upon registering you will receive a confirmation of your registration, joining instructions and a VAT receipt. If you do not receive this within a week of booking, please contact the Next Stop Esports Conference Team on 0207 973 4625, email: a.humphries@hgluk.com to confirm that your registration was received.

DELEGATE CANCELLATION Cancellations for the virtual event are not permitted, however, substitutions must be arranged prior to 16th July 2021 by contacting the Next Stop Esports Conference Team on 0207 973 4625, email: a.humphries@hgluk.com with the subject line ‘Next Stop Esports delegate substitution request’.

DATA PROTECTION The personal information provided by you will be held on a database and may be shared with other brands within Hemming Group Ltd if we feel you may have an interest in them. Your data may also be shared with exhibitors and sponsors on the basis that an ‘unsubscribe’ option be available on any first contact made. If you do not wish your details to be used for either of these purposes please contact dataprotection@hgluk.com. Please see our Privacy Policy for further information.

SCREENSHOTS & VIDEOS Any screenshots and/or videos made during the event remain the property of Hemming Group Events. If you do not wish to be included in any screenshots or recordings, please contact dataprotection@hgluk.com. Please note: recordings will only be made from the presentation stage at this virtual event; the Hemming Group will not capture any private table conversations.



Terms and Conditions


All services supplied by Hemming Group Limited or its subsidiary companies (HG or the Company) are supplied on these standard terms and conditions unless specifically agreed in writing by the Company.

The Company shall send to the Customer (by email or in writing) a Proposal for the services to be provided. By accepting the Proposal, or by submitting an official order, or by making a payment, or by providing materials to enable the Company to provide the services, the Customer agrees to be legally bound by the contents of the Proposal and by these terms and conditions. Once accepted, the Proposal together with these terms and conditions, any rate-cards, technical specifications and the Rules and Regulations relating to an Event (as made available on the relevant product website and updated from time to time) shall constitute the Contract and be the entire agreement between the Company and the Customer. No amendment or variation of the Contract shall be effective unless confirmed in writing and signed by the Customer and the Company.


All amounts stated on the Proposal will be subject to VAT at the appropriate rate depending on the type of service provided, the location of the customer or the place of supply. Should the Customer fail to provide sufficient information at the time of the order to enable the Company to apply reduced or zero rated VAT to an invoice, the full rate will be applied.

It is the responsibility of the Customer to ensure that the correct invoicing details are provided at the time the Proposal is accepted and that any purchase order number or other reference to be noted on the invoice for the Customer’s accounting requirement is provided to the Company at the time the Proposal is accepted. Should the Customer fail to provide this information the Company will be under no obligation to include this information on the invoice.


Payment should be made to the bank account stated on the invoice. Payment is due within 30 days of the date of invoice unless specifically stated otherwise on the order acknowledgement. The Company reserves the right to cease, withdraw or delay further services should a Customer fail to pay any invoice by the due date for payment. Should the Customer fail to pay any invoice in full within the payment terms, all invoices issued to the Customer will become immediately payable. The Company reserves the right to charge interest at a rate of 4% over the base rate charged by HSBC Bank on any amounts unpaid by the due date and to recover any discounts previously offered against the Company’s rate-cards. Payment by credit card will carry an administration charge of 3%. Should payment be made in a different currency to that stated on the Proposal/invoice the company reserves the right to charge the Customer for any shortfall in funds received as a result of exchange differences. Bank charges are the liability of the Customer.


The Customer may only cancel the Contract in accordance with the terms set out in the Proposal or in these terms and conditions.


No delay in exercising or non-exercise by any party of any right, power or remedy provided by law or under this agreement shall impair such right, power or remedy or operate as a waiver or release of that right.

Any agent who shall accept a Proposal with the Company on behalf of a Customer shall be held jointly and severally liable with the Customer in respect of all matters relating to the agreement.

If at any time any provision of the agreement is or becomes illegal, invalid or unenforceable in any respect that shall not affect or impair the legality, validity or enforceability of any other provision of the agreement.

This agreement shall be governed by and construed in accordance with the laws of England and be subject to the exclusive jurisdiction of the English courts.